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Record keeping 

Clever Clogs Pre-school.

7.2 Provider records

Policy Statement
We keep records for the purpose of maintaining our business. These include:

  • Records pertaining to our registration.
  • Landlord/lease documents and other contractual documentation pertaining to amenities, services and goods.
  • Financial records pertaining to income and expenditure.
  • Risk assessments.
  • Employment records of staff.

Our records are regarded as confidential on the basis of sensitivity of information, such as with regard to employment records and these are maintained with regard to the framework of the Data Protection Act 2018 and the Human Rights Act.
This policy and procedure is taken in conjunction with the Confidentiality and Client Access to Records policy and Information Sharing policy.


  • All records are the responsibility of the proprietor who ensure they are kept securely.
  • All records are kept in a locked cupboard in the backroom.
  • Financial records are kept up to date for audit purposes.
  • Health and safety records are maintained; these include risk assessments, details of checks or inspections and guidance etc.
  • Our Ofsted registration certificates is displayed on the board in the foyer.
  • Our Public Liability insurance certificate is displayed on the board in the foyer.

Date: September 2021
Reviewed by: Hannah Miller (Deputy Manager)
A review of the Provider Records policy was carried out.


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